If you are doing business on a global scale there is a good chance that you are obliged to register for VAT purposes in one or more countries. This comes with numerous requirements and obligations that you will need to comply with. And to make things more complicated? It differs from country to country.


VAT Registration

We investigate whether a VAT registration is necessary for your business or if alternative solutions are available. If a VAT registration is the best option for you, we prepare and file all required documents on your behalf, in order to be issued all required VAT numbers as soon as possible. Should you need local VAT representation to acquire your VAT registration, we can act as your Fiscal Representative in all necessary countries.

Thanks to our excellent and long-lasting working relationships with tax authorities around the world, your VAT registration will be a smooth and efficient process. Our wide range of VAT compliance services in addition to our all-inclusive approach, ensure further assistance once your VAT number is granted:

  • VAT reporting obligations

  • Compliance of legal invoicing requirements of sales and purchase invoices

  • ERP system implementation support according to VAT requirements


Fiscal Representation

A Fiscal Representative is a tax registered company which will manage your queries and filing obligations while dealing with the tax authorities. Certain countries require you to appoint a Fiscal Representative when your company is established outside the European Union to be completely complaint with your VAT obligations. Alternatively, even if it is not mandatory, fiscal representation can create VAT and cash flow advantages and we will make sure you benefit from them.


Fiscal Representative requirements

Please consider that many countries handle strict requirements when granting a Fiscal Representative license. As such, We are fully up-to-date with these requirements and in regular contact with tax authorities in several countries.

Fiscal Representation can help you maximize your benefits from the following:

  • Import VAT deferment license

  • VAT Warehouse

  • Reverse charge

  • Zero-rated trading of excise goods

  • Joint liability

In some cases, the Fiscal Representative may be jointly liable for all VAT payments of the company. Because of this, it is industry practice to require a security deposit or bank guarantee in favor of the Fiscal Representative to mitigate against potential risks if the company reneges any of their liabilities.


VAT Reporting

Once your business is registered for VAT, you will need to make sure that it is complying with local VAT reporting obligations. We have in-depth knowledge and experience ensure your VAT reporting is always accurate and timely so you are fully VAT compliant.

We can assist you with:

  • Preparation and filing of VAT returns that meet all local requirements of your specific business activities

  • Monitoring of distance selling thresholds and VAT rate changes relevant for pricing and billing

  • European Sales Listings for your cross-border EU transactions

  • Intrastat returns for your flow of goods involving EU countries

  • Any other reporting’s including:

  • - Annual VAT returns

  • - European Purchase Listings

  • - Local sales listings

  • - SAF-T

  • - VAT recovery


Contact us

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Take aways 

Anticipate what users would want

We combine technical knowledge with industry understanding and knowhow of technologically advanced tools and methodologies available in the market or developed by ourselves.

What do we like to achieve

  • Focus on tax processes that could be improved
    • Manual process: same data requests are made by different stakeholders
  • As Is assessment
  • Anticipate future changes and the data needed
    • What are tax trends?
    • What is happening locally and what should be considered across jurisdictions where you operate?
    • Anticipate new stakeholders and their data needs or requests (internal and external)
  • Define scope and actions for short, mid and long term
  • Write business case for change
  • Realize sponsorship for implementation

‘As is’ assessment, actions and business case

  • What tax data is requested and by whom?
  • What tax process can be improved and what can be automated?
    • CIT, VAT, tax data warehouse
  • What is the Return on Investment?
    • Hard saving: process improvement
    • Meeting (new) tax requirement
  • What systems are in use: SAP, Oracle, etc
    • By which entities?
  • How many end-use computing tools (e.g. excel spreadsheet) do we have?
  • How do we avoid an ad-hoc solution?
    • Understand the bigger picture
    • Real problem and not the symptom

Risk and reward

Technology-related tax risk: understand and address the potential harms and benefits of (new) technology.

Technology tools & systems integration

Ascertaining proper IT support for ensuring efficient, timely and reliable reporting.

Change and project management

VAT should be considered in every aspect of the process, from concept through completion and beyond. Managing by design — looking at any process or transaction from end to end and factoring in all the requirements and controls essential to designing and optimizing a compliant VAT process.

Effective communication and teaming

We speak the language of the business and IT and no translation is needed.

Set up a project plan

  • Set up a project charter that will take effect preferable during feasibility but ultimately during design
  • Write a business case and problem statement
  • Define scope of the project
  • Define objectives and goals of the project
  • Involve stakeholders and define priorities
  • Set measurable milestones
  • Ensure that the right sponsors provide buy-in.
  • Identify (project) risks and how to manage them
  • Jointly validate and refine the project plan and develop a roadmap to success
  • Hold regular meeting to track progress of the various work streams